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Vacancy Details

Document Controller

Location:
South London
Salary:
£25,000 - £27,000
Status:
Permanent
Ref:
1407-223
Benefits:
28 days of Holiday plus 1 day for birthday +£0.18p mileage rate
Job Description:

Our client are a main contractor and were established over 20 years ago, today they cover a range of sectors including residential, education, healthcare and public sector works. Current turnover is circa £35 million.

Role: This is a Document Controller role – office based- to work within the busy Design Team and reporting directly to the Team Leader.

Duties:

•  Uploading documents new and old to the 4Projects system

•  Deleting, moving, linking and voting on drawings/containers for the Design Managers.

•  Making sure subcontractors, clients, staff are sent correct invitations to the 4Projects system.

•  Support the office team, with general administration tasks, e.g. filing, copying binding and typing letters.

•  Be able to assist in the provision of training on 4projects to external and internal staff, and clients if necessary.

•  Assist in the general monitoring the system.

•  Adding containers, maintaining the main structure to 4Projects.

•  Setting up and making changes to the security groups within the 4Projects structure and securing important information.

•  Monitoring emails through the system, ensuring all information/attachments are going through to 4Projects to maintain correct working procedures.

•  Setting up new projects within 4Projects in addition to setting up folders and documents ready for the Design Team and Commercial/QS Team.

•  Monitor and update the matrix on 4Projects.

•  Monitoring overdue items and notifying staff of this to get drawings through.

•  Assist in the review and update changes on the guidance notes.

•  Making sure all irrelevant information old/new from sites is on 4Projects

Requirements

The candidate must:

•  be competent using the 4Projects System or similar

•  have a good telephone manner

•  be able to work own initiative and as part of the Design Team

•  be literate and numerate

•  have good communication skills, both verbal and written

•  be competent using Microsoft Office software

•  have some knowledge and understanding of the construction industry

•  be flexible and able to work to tight deadlines and heavy workloads

•  have a clean drivers licence

•  have their own vehicle

•  be eligible to live and work in the United Kingdom

 Additional Information :

Working hours: 8:30 to 5:30pm Monday to Friday

Holidays: 28 days (inc. bank holidays) + 1 day for birthday

Mileage Rate: £0.18p per mile

Other: Childcare Vouchers available

 

If you are interested in this job position please feel free to call us on 0207 403 2433 and ask for Alexandra Enachi or alternatively fill in the contact form below:

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